Printable pack
Admin routines pack
Four printable pages: monthly, quarterly and annual administration checklists, plus a compliance date log and vendor register. Assign an owner to each cadence before you begin.
Page 1 — Monthly administration
Business: ____________________ Month: __________ Owner: ____________
| ✓ | Task | Done by | Date |
|---|---|---|---|
| Reconcile bank accounts against the ledger | |||
| Raise and send all outstanding invoices | |||
| Chase invoices older than 30 days | |||
| File purchase bills and receipts | |||
| Record petty cash and reimbursements | |||
| Back up documents to secondary storage | |||
| Confirm payroll and statutory deductions scheduled | |||
| Review vendor renewals due next month | |||
| Check compliance log for the following month | |||
| Update fixed asset list for new purchases | |||
| Archive previous month's working files | |||
| Note one administrative improvement to make |
Page 2 — Quarterly administration
Quarter: __________ Owner: ____________ Reviewed on: ____________
| ✓ | Task | Done by | Notes |
|---|---|---|---|
| Review vendor contracts and pricing | |||
| Verify insurance policies current and adequate | |||
| Reconcile asset register against physical items | |||
| Remove unused software subscriptions | |||
| Check filing convention is being followed | |||
| Review outstanding statutory queries | |||
| Confirm delegated authorities and signatories | |||
| Test that a backup can actually be restored | |||
| Review office access, keys and passwords | |||
| Update procedures that changed this quarter |
Page 3 — Annual administration
Financial year: __________ Owner: ____________ Scheduled for: ____________
| ✓ | Task | Target date | Completed |
|---|---|---|---|
| Compile the full statutory filing calendar | |||
| Verify registration certificates and entity details | |||
| Renew licences, permissions and memberships | |||
| Complete the annual document archive | |||
| Review insurance cover against business growth | |||
| Confirm accounting records closed and signed off | |||
| Update the vendor and contract register end to end | |||
| Review storage, retention and destruction policy | |||
| Refresh written procedures for recurring tasks | |||
| Set next year's administration calendar |
Page 4 — Compliance log & vendor register
Confirm your specific obligations with a qualified professional; requirements vary by entity type, turnover and state.
| Obligation | Frequency | Next due | Lead time | Owner |
|---|---|---|---|---|
| Vendor | Service | Monthly cost | Contract end | Review date |
|---|---|---|---|---|
hub.in — free to use and adapt within your own organisation. Not for resale. General information only; not legal, tax or professional advice.